Sample Proposal 1: Houseplants and Horchata
First Name: Jane
Last Name: Doe
Address: --- Washington Street, Roxbury MA
Email: janedoe@email.com
Phone Number: (555) 123-4567
Website / Social (if applicable): N/A
What is the title of your activity / event? Houseplants and Horchata
Proposed date and start time? August 3, 2026, 5:00pm
Proposed length of event? 2 hours (5pm–7pm)
Grant amount requested? $500
How does your activity support the mission of the Friends of Egleston Parks? This event brings neighbors together at the Peace Garden to learn about houseplant care and enjoy horchata from a local restaurant, building community and fostering interest in planting.
Location (Peace Garden or Robert Lawson Park, or both)? The Peace Garden.
How do you plan to publicize the activity and who do you expect will attend? We will post signs around the neighborhood, share on social media, and announce at the next ESNA meeting. We will also reach out to local gardening groups. We expect community members of all ages interested in bringing greenery into their homes.
Describe the work steps involved in executing the activity and who will be responsible for all tasks? Jane Doe will lead the event and coordinate with vendors. She will source houseplants from Allendale Farm and horchata from Pika Pollo. Volunteers from local gardening groups will assist with set up, staffing plant care tables, potting assistance, and clean up.
What is the timeline for planning and promotion, acquiring permits (if necessary), scheduling times, set up, and clean up? Three weeks out: Post signs around the neighborhood, promote on social media, and announce at the next ESNA meeting. Reach out to local gardening groups. Connect with Pika Pollo about purchasing enough horchata and Allendale Farm about purchasing enough houseplants. Confirm Peace Garden availability (no permit required). Two weeks out: Obtain tables, chairs, pots, and potting mix. One week out: Obtain houseplants from Allendale Farm. Day of event: Set up at 4pm in the Peace Garden. Clean up at 7pm.
What are your anticipated outcomes from this activity? Community members will leave with a free houseplant and new knowledge about caring for it. Participants will have connected with neighbors and local businesses.
Budget: $500 total — approximately $200 for horchata (Pika Pollo), $150 for houseplants (Allendale Farm), $100 for small pots, and $50 for potting mix.